SSAS Pension Administration

01SCHEME SETUP

Create a New SSAS

Create a new SSAS scheme in the software.

How to Create a Scheme

1

From the left-hand sidebar, click Schemes.

2

Click Create Scheme.

3

Complete the Create Scheme form and enter the applicable scheme information in each section.

4

Click Save Scheme at the bottom of the form.

5

Confirm that the scheme has been created successfully.

STEP 01 VIDEO WALKTHROUGH

Create a New SSAS Walkthrough

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General Information

Field	Description	Required
Administrator	Select the scheme administrator.	Yes
Consultant	Select the scheme consultant.	Yes
Scheme Name	Enter the SSAS scheme name.	Yes
Scheme Status	Select the scheme status.	Yes
Is Takeover	Select if the scheme is a takeover scheme.	No
Is The Company Dormant	Select if the associated company is dormant.	No
Pooled Scheme	Select if the scheme is a pooled scheme.	No

Scheme Specific Details

Stages	Select the applicable scheme stage.
Commencement Date	Enter the scheme commencement date.
Normal Retirement Age	Enter the applicable normal retirement age.
Independent Trustee	Select the independent trustee where applicable.
Practitioner	Select the applicable practitioner.

Tax & Financial Information

Partnership Tax Reference	Enter the partnership tax reference where applicable.
Tax Registration Date	Enter the tax registration date where applicable.
Tax Year Start Date	Enter the tax year start date.
Tax Year End Date	Enter the tax year end date.

Regulatory & Compliance

SSAS Policies	Select the applicable SSAS policy.
PSTR	Enter the Pension Scheme Tax Reference.
TPR Number	Enter the TPR number where applicable.
Pensions Regulator Reference	Enter the relevant regulator reference.
Pensions Regulator Renewal Date	Enter the renewal date where applicable.

Data Protection & ICO

ICO Reference	Enter the ICO reference where applicable.
ICO Registration Number	Enter the ICO registration number.
ICO Renewal Date	Enter the ICO renewal date.

Legal Entity Information

LEI Number	Enter the Legal Entity Identifier where applicable.
LEI Renewal Date	Enter the LEI renewal date.

Address & Miscellaneous

Scheme Address

Enter the scheme address.

Fees

Renewal Month	Select the renewal month.
Quarterly Collection	Enter the quarterly collection amount.
Payment Method	Select the payment method.
Quarterly Collection Months	Select the applicable collection months.
Annual Admin Fee	Enter the annual administration fee.
Debit Notes	Enter any relevant debit note information.

Save the Scheme

After completing the form, click Save Scheme at the bottom of the page. The new scheme will then be available from the Schemes section.

Navigation Path:Schemes→Create Scheme→Complete Form→Save Scheme

03SCHEME SETUP

Add Members

Create a new member and add them to an existing SSAS scheme.

How to Add a Member

1

Open the required scheme.

2

Click + Participants.

3

Select Member.

4

Complete the Create Member form.

5

Click Save Member at the bottom of the form.

6

Confirm that the member has been added successfully.

STEP 03 VIDEO WALKTHROUGH

Add Members Walkthrough

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General Info

Contact	Select the contact/person associated with the member. Required.
Date of Birth	Enter the member's date of birth. Required.
Gender	Select the member's gender where applicable.
Joined As Member Date	Enter the date the person joined the scheme as a member.
Status	Select the current member status. Required.

Tax Legal Info

National Insurance Number	Enter the member's National Insurance Number where required.
Unique Taxpayer Reference (UTR)	Enter the member's UTR where applicable.
Date Joined As Trustee	Enter the date the member became a trustee where applicable.
Date Joined As Member	Enter the date the member joined the scheme.
Age at Retirement	Enter the member's applicable retirement age.
Tax Relief Basis	Select the applicable tax relief basis.

Pension Payment

Pension Type	Select the applicable pension type.
Pension Payment Frequency	Select how frequently the pension is paid.
PAYE Administrator	Select the administrator responsible for PAYE processing.
Employer PAYE Reference	Enter the relevant employer PAYE reference where applicable.
Lifetime Allowance Protection	Select the applicable protection information.
Tapered Annual Allowance	Enable where applicable.
Pension Sharing Order	Enable where a pension sharing order applies.

Payroll

Tax Code	Select the member's applicable PAYE tax code.
Total Tax Free Cash Paid	Enter the total tax-free cash already paid where applicable.
Total Lifetime Allowance Used	Enter the relevant amount already used where applicable.
Postal Code	Enter the member's postal code.

Save the Member

After completing the applicable sections, click Save Member at the bottom of the page. The member will then be available under the scheme's Participants section.

Navigation Path:Schemes→Open Scheme→+ Participants→Member→Create Member→Save Member

04 SCHEME SETUP

Add Employers & Directors

Add an employer to the required SSAS scheme and maintain the employer relationship used for scheme administration.

How to Add an Employer

1

Open the required scheme.

2

Click Participants.

3

Select Employer.

4

Complete the employer details.

5

Add the relevant directors where required.

6

Click Save Employer.

STEP 04 VIDEO WALKTHROUGH

Add Employers & Directors Walkthrough

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Employer Record

The employer is then available for use in the relevant scheme administration workflows, including employer-related contribution processing.

Administrator checks

Correct scheme selected. Employer details completed. Relevant directors recorded. Employer saved successfully.

Navigation Path: Schemes → Open Scheme → Participants → Employer → Save Employer

05 SCHEME SETUP

Add Financial Adviser

Add a financial adviser to the required SSAS scheme by selecting an existing adviser or creating a new adviser record.

How to Add a Financial Adviser

1

Open the required scheme.

2

Click Participants.

3

Select Financial Adviser.

4

Choose either an existing financial adviser or create a new adviser.

STEP 05 VIDEO WALKTHROUGH

Add Financial Adviser Walkthrough

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Existing Financial Adviser

Search for the financial adviser by name.
Select the required adviser from the list.
Click Save.

Add New Financial Adviser

General Information

Field	Description
Contact	Select the contact for the financial adviser. Required.
Company Name	Enter the financial adviser's company name.
Company Address	Enter the financial adviser's company address.
Is Trustee	Select whether the financial adviser is a trustee.

After completing the details, click Add Financial Adviser.

Save the Financial Adviser

After selecting an existing adviser or adding a new adviser, verify that the financial adviser is associated with the required scheme.

Administrator checks

Correct scheme selected. Correct financial adviser selected or created. Contact and company details reviewed. Financial adviser associated with the scheme.

Navigation Path: Schemes → Open Scheme → Participants → Financial Adviser → Existing / New Adviser

06 SCHEME SETUP

Add Accountants

Add an accountant to the required SSAS scheme by selecting an existing accountant or creating a new accountant record.

How to Add an Accountant

1

Open the required scheme.

2

Click + Participants.

3

Select Accountant.

4

Choose an existing accountant or select Add New Accountant.

STEP 06 VIDEO WALKTHROUGH

Add Accountants Walkthrough

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Existing Accountant

Use Search Accountant by Name to find the required accountant.
Select the accountant using the checkbox.
Click Save.

Add New Accountant

Accountant Details

Field	Description
Contact	Select the contact for the accountant. Required.
Company Name	Enter the accountant's company name.
Company Address	Enter the accountant's company address.
Is Trustee	Select whether the accountant is a trustee.

After completing the details, click Add Accountant.

Save the Accountant

After selecting an existing accountant or adding a new accountant, ensure the accountant is related to the required scheme.

Administrator checks

Correct scheme selected. Correct accountant selected or created. Contact details reviewed. Accountant related to the scheme.

Navigation Path: Schemes → Open Scheme → + Participants → Accountant → Existing Accountant / Add New Accountant

07SCHEME SETUP

Add Scheme Bank Account

Create a Bank Account investment for the SSAS scheme and allocate it to the relevant members.

How to Add a Bank Account

1

Open the required scheme.

2

Click Investments in the scheme navigation.

3

Click + Investment.

4

On the Create Investment screen, select Bank Account.

5

Click Next.

STEP 07 VIDEO WALKTHROUGH

Add Scheme Bank Account Walkthrough

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Step 1 — Investment Type

Select Bank Account. This investment type is used for holding scheme cash.

Click Next to continue.

Step 2 — Application Form

General Information

Field	Description	Required
Bank Name	Enter the name of the bank.	Yes
Account Number	Enter the bank account number.	Yes
Sort Code	Enter the bank sort code.	No
Authority to Hold?	Enable if the scheme has authority to hold the account.	No
Account Name	Enter the name of the bank account.	Yes

After completing the form, click Next.

Step 3 — Choose Member

The Choose Member screen displays the members available within the scheme.

1

Select the checkbox for each member who should be associated with the bank account.

2

Review the selected members.

3

Click Save.

Bank Account Created

The bank account investment will be created and associated with the selected members.

Navigation Path:Schemes→Open Scheme→Investments→+ Investment→Bank Account→Next→Application Form→Next→Choose Member→Save

08 BANK FEED

Import Bank Feed

Import bank transactions into the system using a CSV file.

How to Import Bank Feed

Click Bank Feed in the main menu.
Click Choose File.
Select the bank feed CSV file.
Ensure the CSV file follows the required format.
Click Import.
The bank feed transactions are imported into the system.

STEP 08 VIDEO WALKTHROUGH

Import Bank Feed Walkthrough

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CSV File Format

The bank feed CSV file must contain the following columns:

Column	Description
transaction_date	Date of the bank transaction.
description	Description of the transaction.
opening_balance	Account balance before the transaction.
payment_in	Amount received into the account.
payment_out	Amount paid out of the account.
closing_balance	Account balance after the transaction.
account_number	Bank account number.
account_name	Name associated with the bank account.

Example CSV Data

transaction_date,description,opening_balance,payment_in,payment_out,closing_balance,account_number,account_name
06/12/2025,Pension transfer In transactions,0.00,50000,0,50000,984077,Dribben
02/01/2026,January Employee contribution,50000.00,10000,0,60000,984077,Dribben
04/02/2026,Februry Employee contribution,60000.00,8000,0,68000,984077,Dribben
03/03/2026,March Employeer contribution,68000,10000,0,78000,984077,Dribben
01/04/2026,April Employeer contribution,78000,8000,0,86000,984077,Dribben

Import Bank Feed

After selecting the CSV file, click Import. The system imports the transactions from the CSV file as bank feed records.

Navigation Path: Bank Feed → Choose File → Select CSV → Import

09 CONTRIBUTIONS & TRANSFERS

Allocate Transactions as Contributions

Allocate an imported bank transaction to the correct member and contribution type.

Purpose

Convert an imported bank transaction into a properly classified member contribution.

When to use

Use this after identifying a bank transaction as a contribution.

How to complete this task

1

Open the unallocated bank transaction.

2

Select the member receiving the contribution.

3

Select the appropriate contribution type.

4

Enter or confirm the contribution amount.

5

Review the allocation and resulting member and scheme balances.

6

Save the contribution allocation.

STEP 09 VIDEO WALKTHROUGH

Allocate Contributions Walkthrough

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Key information

Field / Item	Description	Requirement
Member	Member receiving the contribution	Required
Contribution Type	Employer or employee contribution classification	Required
Amount	Contribution amount	Required
Transaction Date	Date of the bank transaction	Required
Bank Transaction	Source transaction being allocated	Required

Administrator checks

Correct member selected. Correct contribution type selected. Amount matches the bank transaction. Transaction date is correct. Resulting balances have been reviewed.

10 CONTRIBUTIONS & TRANSFERS

Allocate Pension Transfer Transactions

Allocate pension transfer-in transactions to the correct member.

Purpose

Record incoming pension transfer funds against the correct member and scheme.

When to use

Use this when an imported bank transaction represents a pension transfer into the SSAS.

How to complete this task

1

Open the imported transfer transaction.

2

Select the member receiving the transfer.

3

Enter or confirm transfer details where required.

4

Confirm the transfer amount and date.

5

Review the member cash and scheme cash impact.

6

Save the transfer allocation.

STEP 10 VIDEO WALKTHROUGH

Allocate Pension Transfers Walkthrough

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Administrator checks

Correct member selected. Transfer amount matches the bank transaction. Transfer date is correct. Member balance has been reviewed. No duplicate transfer has been created.

11 PROPERTY INVESTMENT

Set Up Property Investment

Create a property investment record and establish its initial investment information.

Purpose

Create the investment record that will hold property purchase, expenses, income, valuation and allocation information.

When to use

Complete this before allocating property-related bank transactions.

How to complete this task

1

Open the Investments area for the scheme.

2

Create a new Property investment.

3

Enter property identification and purchase information.

4

Enter the initial investment value or purchase value as applicable.

5

Configure ownership or member allocation where required.

6

Save and verify the property investment.

Administrator checks

Property details are correct. Purchase information is correct. Initial value is correct. Ownership/allocation is correct. Investment is linked to the correct scheme.

12 PROPERTY INVESTMENT

Import Bank Feed — Property Transactions

Import property investment-out transactions, rental income and other property-related bank activity.

Purpose

Bring property-related cash movements into the system for classification and allocation.

When to use

Use this when the property bank activity is available in the bank feed.

How to complete this task

1

Import or synchronise the relevant bank transactions.

2

Review transaction descriptions and amounts.

3

Identify the property purchase or investment-out transaction.

4

Identify rental income transactions.

5

Identify relevant property expenses.

6

Keep transactions unallocated until reviewed.

Administrator checks

Purchase transaction identified. Rental income identified. Property expenses identified where applicable. No duplicate transactions are present. Amounts agree with the bank feed.

13 PROPERTY INVESTMENT

Allocate Property Investment Transactions

Link property-related bank transactions to the correct property investment.

Purpose

Ensure property cash movements are reflected against the correct investment.

When to use

Use this after property-related transactions have been imported and reviewed.

How to complete this task

1

Open the relevant unallocated transaction.

2

Select the property investment.

3

Select the appropriate transaction classification.

4

Confirm the amount and date.

5

Review the property investment balance.

6

Save the allocation.

Administrator checks

Correct property selected. Correct transaction classification selected. Amount agrees with bank transaction. Property investment balance has been reviewed.

14 LOAN INVESTMENT

Create a Loan Investment

Create a loan investment, record how it was acquired and allocate it to the relevant scheme members.

Purpose

Create and configure a loan investment held by the SSAS and allocate the investment to members.

Acquisition methods

A loan can be acquired through Cash Purchase, Transfer In Specie, Take Over, or Death Benefit Allocation.

How to Create a Loan Investment

1

Open the required scheme.

2

Click + Investment.

3

Select Loans to Businesses.

4

Click Next.

5

Select the applicable option in How is the Investment Being Acquired?.

6

Complete the Application Form.

7

Click Next to open the Members List.

8

Select the relevant members and complete the allocation information applicable to the acquisition method.

9

Review the allocation and click Save.

Step 1 — Investment Type

On the Create Investment screen, select Loans to Businesses. Click Next to continue to the application form.

Step 2 — Application Form

In How is the Investment Being Acquired?, select the method used to acquire the loan.

Cash Purchase

Use when the loan is acquired through cash.

Transfer In Specie

Use when the loan is acquired through a transfer in specie.

Take Over

Use when the loan is acquired through a takeover.

Death Benefit Allocation

Use when the loan is acquired through death benefit allocation.

Loan Key Info

Field	Description
Loan Start Date	Enter the loan start date.
Loan End Date	Enter the loan end date.
Loan Amount (£)	Enter the loan amount.
Interest Rate (%)	Enter the applicable interest rate.
Term (Months)	Enter the loan term in months.

Loan Details

Field	Description
Loan Description	Enter a description of the loan.
Scheme Value at Loan Time	Enter the scheme value at the time of the loan.
Tax payment due on arrears	Enter the applicable amount.
Company Number	Enter the company number where applicable.
Loan Rep Notes	Enter relevant loan repayment notes.
The total term of the loan	Enter the total term of the loan.
Lender	Enter the lender information.
Preference Share?	Enable where applicable.
Participating Employer Loan	Enable where applicable.
Are the loan payments in agreed annual instalments?	Enable where applicable.
Is This a Loan Rollover	Enable where applicable.
Connected Party Loan	Enable where applicable.

Loan Agreements

If required, enable Would you like to add Loan Agreements Details? and complete the agreement dates.

Member Agreement Dated
Loan Agreement Issued
Loan Agreement Signed
Loan Agreement Effective

Submit Transaction to Bank Account

Bank Account
Payment Method
Cheque Reference No.

Loan Security Details

If required, enable Would you like to add Loan Security Details? and complete:

Security Used
Value Date
Security Valuation
Security Details

Borrower Details

Borrower Name
Borrower Contact
Branch Name
Borrower Type
Purpose of Loan
PSR Acquired From
Bailable
Recipient CRN
Recipient Type

After completing the application form, click Next.

Step 3 — Members List

The information required in the Members List depends on how the loan was acquired.

Cash Purchase

For a cash purchase, select the relevant members and their scheme bank accounts.

Select the checkbox for each relevant member.
Select the appropriate Scheme Bank Account.
Review the selected members and bank accounts.

Transfer In Specie, Take Over and Death Benefit Allocation

For these acquisition methods, the Members List includes additional allocation fields.

Field	Description
Name	Name of the member.
Status	Current status of the member.
Scheme Bank Account	Scheme bank account associated with the member.
Crystallised Value (£)	Value allocated to the member's crystallised funds.
Uncrystallised Value (£)	Value allocated to the member's uncrystallised funds.
Total (£)	Total value allocated to the member.
Allocation Amount	Overall allocation amount displayed for the selected members.

Select the checkbox for each relevant member.
Select the appropriate Scheme Bank Account.
Enter the applicable Crystallised Value (£).
Enter the applicable Uncrystallised Value (£).
Review the calculated Total (£) for each member.
Review the overall Allocation Amount.
Click Save.

Administrator Check

Before saving, verify the selected members, scheme bank accounts and allocation values. For non-cash acquisitions, check the Crystallised Value (£), Uncrystallised Value (£), member Total (£) and overall Allocation Amount.

Screenshots

Create Investment screen showing Loans to Businesses selected — Select **Loans to Businesses** as the investment type.

Loan application form — Complete the loan **Application Form**.

Members List for loan allocation — Select members and their **Scheme Bank Account**.

Members List showing crystallised and uncrystallised allocation values — For non-cash acquisitions, enter **Crystallised Value** and **Uncrystallised Value** and review the resulting allocation.

Navigation Path: Schemes → Open Scheme → + Investment → Loans to Businesses → Application Form → Members List → Save

15 LOAN INVESTMENT

Import Loan Repayments

Import the repayment schedule for an existing loan investment using a CSV file.

Purpose

Import loan repayment information so the system can track repayments and calculate the outstanding balance.

File format

The repayment information must be provided in a CSV file.

How to Import Loan Repayments

1

Open the required scheme.

2

Click Investments.

3

Review the investments associated with the scheme.

4

Click the required Loan Investment.

5

On the Loan Overview screen, click Repayments.

6

Click Import.

7

Select the repayment CSV file.

8

Click Import.

CSV File Format

The repayment CSV file must contain the following columns:

Column	Description
payment_date	Date on which the repayment is scheduled or made.
interest_amount	Interest amount for the repayment.
principal_amount	Principal amount for the repayment.
payment_status	Status of the repayment.

Payment Status

Payment Status	Description
Paid	The repayment has been paid.
Yet to Come	The repayment is scheduled but has not yet been paid.
Partially Paid	The repayment has been partially paid.

Example CSV Data

payment_date,interest_amount,principal_amount,payment_status
31-07-2024,420.82,0,Paid
31-07-2027,1029.44,160000,Yet to Come

Import Validation

The sum of all principal_amount values in the repayment CSV must equal the Loan Amount. The system allows the repayment CSV to be imported only when the total principal amount matches the loan amount.

Outstanding Balance

After the repayment CSV is imported, the system automatically calculates and updates the Outstanding Balance based on the imported repayment information.

Administrator checks

Correct loan investment selected. Correct repayment CSV file selected. CSV columns and payment statuses are correct. Total principal amount equals the loan amount. Outstanding Balance has been reviewed after import.

Navigation Path: Schemes → Open Scheme → Investments → Loan Investment → Repayments → Import → Select CSV → Import

17 PENSION BENEFITS

Crystallise Funds

Record a member's crystallisation event and establish the crystallised pension value.

Purpose

Record the movement of pension funds from uncrystallised status into crystallised pension benefits.

When to use

Use this when a member is taking benefits and the required crystallisation checks have been completed.

How to complete this task

1

Open the member's pension or crystallisation area.

2

Review available uncrystallised funds.

3

Enter the requested crystallisation amount.

4

Review the calculated crystallisation value.

5

Confirm that the available investment and fund values support the crystallisation.

6

Save the crystallisation event.

Review before saving

The requested amount should be checked against available uncrystallised cash and the member's available uncrystallised investment value before confirming the event.

Administrator checks

Correct member selected. Available uncrystallised funds reviewed. Requested amount reviewed. Calculated crystallisation value reviewed. Crystallisation event saved against the correct member.

18 PENSION BENEFITS

Allocate PCLS Transactions

Allocate the tax-free lump sum transaction to the member following crystallisation.

Purpose

Link the PCLS payment to the correct member and benefit event.

When to use

Use this when the PCLS transaction appears in the bank feed and the member's crystallisation has been recorded.

How to complete this task

1

Open the relevant unallocated bank transaction.

2

Select the member.

3

Select the PCLS transaction type.

4

Link the transaction to the relevant benefit event where applicable.

5

Confirm the amount.

6

Save and review the member balance.

Administrator checks

Correct member selected. PCLS classification selected. Amount agrees with payment. Relevant crystallisation has been reviewed. Member balance has been checked.

19 PENSION BENEFITS

Allocate Pension Payment Transactions

Allocate pension payment transactions to the correct member and pension benefit.

Purpose

Record pension payments against the member and prepare the transaction for payroll and PAYE processing where applicable.

When to use

Use this when pension payment transactions are available in the bank feed.

How to complete this task

1

Open the pension payment transaction.

2

Select the member receiving the payment.

3

Select the appropriate pension payment classification.

4

Confirm the payment amount and date.

5

Review available member funds.

6

Save the allocation.

Administrator checks

Correct member selected. Correct payment type selected. Amount and date are correct. Available funds have been checked. Payment is ready for payroll treatment where applicable.

20 PENSION BENEFITS

Allocate Rental & Loan Repayments After Crystallisation

Process investment income and loan repayments received after a member's funds have been crystallised.

Purpose

Ensure post-crystallisation investment income and repayments are allocated to the correct investment and member pension status.

When to use

Use this when property rental income or loan repayments are received after crystallisation.

How to complete this task

1

Identify the post-crystallisation bank transaction.

2

Determine whether it relates to property rental income or a loan repayment.

3

Select the relevant investment.

4

Review the member's crystallisation status and allocation.

5

Allocate the transaction according to the applicable scheme and investment rules.

6

Review the resulting balances and save.

Administrator checks

Correct investment selected. Correct member allocation reviewed. Post-crystallisation status considered. Amount agrees with bank transaction. Resulting investment and member balances reviewed.

21 PAYROLL & HMRC

Payroll & PAYE

Create pension payroll, calculate PAYE and review the payroll result before saving.

Purpose

Calculate and record the taxable pension payment, PAYE deduction and net payment.

When to use

Use this when a pension payment requires payroll and PAYE treatment.

How to complete this task

1

Open the Payroll module.

2

Select the member and relevant payment.

3

Enter or confirm payment details.

4

Confirm the member's tax code and pay frequency.

5

Review YTD taxable pay and YTD tax figures.

6

Select Calculate and review the result.

7

Confirm the tax calculation and net pension payment.

8

Save the payroll record.

Key information

Field / Item	Description	Requirement
Tax Code	PAYE tax code used for the calculation	Required
Payment Date	Date the pension payment is made	Required
Taxable Payment	Taxable pension amount	Required
YTD Taxable Pay	Cumulative taxable pay to date	Required for cumulative processing
YTD Tax	Cumulative tax deducted to date	Required for cumulative processing
PAYE	Calculated tax deduction	Calculated
Net Payment	Payment after PAYE	Calculated

Review the calculation

Always review the calculated PAYE, YTD figures and net payment before saving the payroll record.

Administrator checks

Correct member selected. Correct payment date. Tax code reviewed. YTD figures reviewed. PAYE calculation reviewed. Net payment reviewed. Payroll saved successfully.

22 PAYROLL & HMRC

HMRC RTI Submissions

Prepare, validate and submit Full Payment Submission information to HMRC.

Purpose

Submit payroll information to HMRC and track the submission response.

When to use

Use this after payroll has been calculated, reviewed and saved.

How to complete this task

1

Open the HMRC RTI submission area.

2

Select the payroll period and relevant payroll records.

3

Review the FPS information generated by the system.

4

Check payment dates, tax codes and cumulative figures.

5

Validate the submission.

6

Submit the FPS to HMRC.

7

Review the HMRC response and submission status.

8

Resolve rejected submissions or create corrections where required.

Before submitting

Check that the payroll records, payment dates, tax codes and cumulative YTD figures are correct. The FPS should be reviewed before submission.

Administrator checks

Payroll records are complete. Payment dates are correct. Tax codes are correct. YTD figures are correct. FPS validation completed. Submission response reviewed. Any rejection or correction is followed up.

23 YEAR END

Year-End Administration

Complete the year-end review of scheme cash, members, investments, contributions, benefits and payroll.

Purpose

Confirm that scheme records and balances are complete and internally consistent at year end.

When to use

Use this as part of the scheme's annual administration process.

How to complete this task

1

Review all scheme bank accounts and reconcile outstanding transactions.

2

Review member balances and allocations.

3

Review contributions and pension transfers.

4

Review investment balances and valuations.

5

Review pension payments and crystallisation events.

6

Review payroll and HMRC submissions.

7

Investigate outstanding or unallocated transactions.

8

Complete the required year-end checks and reporting.

Administrator checks

Bank accounts reconciled. No unexplained unallocated transactions. Member balances reviewed. Investment balances reviewed. Contributions and transfers reviewed. Pension payments reviewed. Payroll and HMRC submissions reviewed. Year-end reports generated where required.

24 REPORTING

Scheme Reporting

Generate and review reports used for scheme, member, investment, transaction and payroll administration.

Purpose

Provide a reliable view of scheme activity and balances for administration, review and reporting.

When to use

Use reporting throughout the year and during year-end administration.

Key information

Field / Item	Description	Requirement
Scheme Reports	Scheme-level information and balances	Administration
Member Reports	Member balances, contributions and benefits	Member review
Investment Reports	Investment holdings, activity and values	Investment review
Transaction Reports	Detailed transaction activity	Reconciliation
Contribution Reports	Contribution activity and allocations	Contribution review
Pension Payment Reports	Pension benefit payments	Benefits review
Payroll Reports	Payroll and PAYE information	Payroll review
HMRC Reports	RTI submission and response information	HMRC review
Year-End Reports	Year-end scheme information	Year-end administration

Administrator checks

Correct scheme and reporting period selected. Report filters reviewed. Report figures checked against source records. Required reports saved or exported. Any discrepancies investigated.

The SSAS administration workflow

How to use each section

Create a New SSAS

How to Create a Scheme

Create a New SSAS Walkthrough

General Information

Scheme Specific Details

Tax & Financial Information

Regulatory & Compliance

Data Protection & ICO

Legal Entity Information

Address & Miscellaneous

Fees

Add Members

How to Add a Member

Add Members Walkthrough

General Info

Tax Legal Info

Pension Payment

Payroll

Add Employers & Directors

How to Add an Employer

Add Employers & Directors Walkthrough

Administrator checks

Add Financial Adviser

How to Add a Financial Adviser

Add Financial Adviser Walkthrough

Existing Financial Adviser

Add New Financial Adviser

General Information

Administrator checks

Add Accountants

How to Add an Accountant

Add Accountants Walkthrough

Existing Accountant

Add New Accountant

Accountant Details

Administrator checks

Add Scheme Bank Account

How to Add a Bank Account

Add Scheme Bank Account Walkthrough

Step 1 — Investment Type

Step 2 — Application Form

General Information

Step 3 — Choose Member

Import Bank Feed

How to Import Bank Feed

Import Bank Feed Walkthrough

CSV File Format

Example CSV Data

Allocate Transactions as Contributions

How to complete this task

Allocate Contributions Walkthrough

Key information

Administrator checks

Allocate Pension Transfer Transactions

How to complete this task

Allocate Pension Transfers Walkthrough

Administrator checks

Set Up Property Investment

How to complete this task

Administrator checks

Import Bank Feed — Property Transactions

How to complete this task

Administrator checks

Allocate Property Investment Transactions

How to complete this task

Administrator checks

Create a Loan Investment

How to Create a Loan Investment

Step 1 — Investment Type

Step 2 — Application Form

Loan Key Info

Loan Details

Loan Agreements

Submit Transaction to Bank Account

Loan Security Details

Borrower Details

Step 3 — Members List